About Your Diploma
The University of Idaho contracts with an authorized third-party vendor, the Michael Sutter Company, to print and mail diplomas. Diplomas are mailed to students approximately six to seven weeks after the graduation semester ends. When diplomas ship from Michael Sutter, students receive notification through VandalMail indicating the mailing date and address, as well as a secondary email that includes a secure ID that can be used to purchase an eDiploma. All financial and other obligations must be cleared to receive a diploma.
Degree, major, and academic honors appear on the diploma. Minors and options earned are printed on the transcript, but not on the diploma. Diplomas measure 11 x 8.5 inches for Baccalaureate, Masters, Specialist, and Doctoral degrees and 14 x 11 inches for Juris Doctor degrees.
Graduates earning more than one degree (e.g. B.S. and B.A.) will receive separate diplomas for each. Graduates earning a single degree with multiple major (e.g. B.S.Bus. Accounting and Finance) will receive only one diploma with both majors printed on it.
Diploma Holds
Students must satisfy all unpaid student account balances through the Student Accounts Office before their diploma will be mailed.
Students with a Perkins Loan must complete an exit interview through the Student Loans Office before their diploma will be mailed.
Students must notify Graduation Services when these items are completed to release the diploma.
Diploma Mailing Address Changes
Diplomas are mailed to the address indicated on the graduation application. Address changes made in MyUI will not change the diploma mailing address. Students who wish to change their diploma mailing address must contact Graduation Services.
Ordering Replacement Diplomas, eDiplomas, or a Notarized Diploma
The following services are available online through our official diploma vendor, the Michael Sutter Company:
Order a Replacement Diploma Online
There is a $30 charge for each replacement diploma. You will be able to choose Standard Delivery or Express Overnight Delivery (for an additional fee). Your diploma will be printed and mailed within 1-2 business days. Graduates wishing to order a replacement diploma for a change of name must submit a Change of Name request along with official documentation. Depending upon the age of the original diploma it may be signed by the incumbent university officials.
Order an Official eDiploma Online
University of Idaho eDiplomas are a signed and certified PDF of your original paper diploma used for easy verification purposes. University of Idaho eDiplomas require a one-time fee of $5. Students who graduated Summer 2008 or later will receive their eDiploma within minutes of ordering. Students who graduated prior to Summer 2008 will first need to submit a Diploma Request and then once the degree has been verified you will receive an email with your secure ID to be used to request your eDiploma. Your eDiploma can be shared electronically as often as needed, but the PDF cannot be printed. Notarization and apostille is not available on eDiplomas.
Order a Notarized Diploma Online
There is a $30 charge for each notarized diploma. You will be able to choose Standard Delivery or Express Overnight Delivery (for an additional fee). Your notarized diploma will be printed and mailed within 5-7 business days. Only official diplomas will be notarized. Please notify Graduation Services that you need a notarized diploma before placing your order. All diplomas to be notarized must be sent directly to our office:
University of Idaho
Office of the Registrar
875 Perimeter Drive MS 4260
Moscow, ID 83844-4260
You can search the status of your diploma order online whether it is your new or replacement diploma. You will need your Vandal ID and last name to retrieve your diploma status.
Apostilles
What is an apostille?
An apostille is a special certification applied by the Idaho Secretary of State to your original or replacement diploma. An apostille is sometimes required by employers outside of the United States to verify the authenticity of your diploma. For more information about apostilles visit the Idaho Secretary of State website.
Do I need an apostille on my diploma?
Check with your employer to verify whether you actually need an apostille. Each country is different and many are accepting just your official transcript or a certified copy of your diploma as proof of your degree.
Fees
The State of Idaho charges a fee of $10 per document for apostille, payable by credit card, check or money order. Express mailing services are also available from the University of Idaho for additional fees; please contact Graduation Services for details.
How do I request an apostille on my diploma?
If in fact you need to have an apostille on your diploma, it must be notarized before being sent to the Idaho Secretary of State. Please notify Graduation Services that you need an apostille, then place an order for a notarized diploma (above).
If you are paying with a credit card, please fax the Apostille Request Form to the Registrar's Office secure fax number: 208-885-9061. If you are paying by check or money order, please mail the Apostille Request Form along with payment to the Registrar's Office at the address above for a notarized diploma. The Registrar's Office will notarize your diploma and then send it to the Idaho Secretary of State for apostille, who in-turn will send it to the mailing address you provide.