University of Idaho is consolidating to one web-based solution for classroom, event and facilities scheduling. A version of the scheduling software, 25Live, has been in use at the university since 2002. Many units, both here in Moscow and at our statewide academic centers, already benefit from using this centralized database. This migration brings all scheduled space, including university classrooms, teaching labs, meeting rooms and study spaces (capacity of four or greater) into 25Live.

Curious about what 25Live can do for you?

Units that currently schedule spaces using programs like Outlook or Google Docs will continue to have control over who schedules their locations when they move to 25Live. In addition, they will have access to both self-service and recurring scheduled reports, web-based calendars and a highly customizable database capable of tracking resources like portable projectors, conference phones, laptops and lighting systems. Uses include scheduling rooms and resources, managing video-conferences, utilization of web-based facilities calendars, building maintenance, displaying events on electronic signage, conference and event planning, classroom space assignments, utilization reporting and more.

Curious about how the use of 25Live will benefit the university? 

The University of Idaho’s most valuable assets include its buildings and people. Consolidation of scheduling data into a single database promotes more efficient use of all gathering areas, including classrooms, student-use areas, training rooms and conference or other meeting space. Ready access to the data allows for better-informed decisions when planning renovations or new construction projects. Similarly, consolidation of event data enhances the safety and security of building occupants and visitors. It also paves the way for the use of building automation systems — including HVAC, lighting controls and door locks — that support energy-saving initiatives. 

When will my unit need to sign up for the transition to 25Live?

Right away. The 25Live team needs to hear from you very soon to plan for and schedule your place in the campus-wide rollout of 25Live.

How do we sign up for 25Live?

Please send an email to r25@uidaho.edu. We will work together to configure the software for your use and plan a timeline for your implementation. We recommend gathering the necessary information from the list below to include in your email.

1. A list of the locations that you schedule that have a room capacity of 4 or greater (meeting rooms, classrooms, lounges, study spaces, etc.). Include building name, room number and maximum capacity.

2. A list of the persons in your unit or department who require scheduling access for any of those locations.

3. An estimate of the best times to implement 25Live in the upcoming months.

Units already using 25Live

Below are some of the units already using 25Live for their scheduling needs.

• Aquaculture Research Institute
• Biological Sciences
• Classroom Scheduling
• College of Agriculture and Life Sciences
• College of Art and Architecture
• College of Business and Economics
• College of Education, Health and Human Sciences
• College of Engineering
• College of Law in Boise
• College of Law in Moscow
• College of Letters, Arts and Sciences
• College of Natural Resources
• College of Science
• Dean of Students
• Department of Student Involvement
• Earth and Spatial Sciences
• Event Support Services
• Facilities and Auxiliary Services
• Integrated Research and Innovation Center
• International Programs Office
• ITS Classroom Technology Services
• Lionel Hampton School of Music
• Modern Languages
• Movement Sciences
• Office of the Provost
• Office of the Registrar
• Public Safety and Security
• Recreation and Wellbeing
• Swim Center
• Theatre Arts
• University Communications and Marketing
• University Housing
• University of Idaho — Boise
• University of Idaho — Coeur d’Alene
• University of Idaho — Idaho Falls
• University of Idaho Research Park — Post Falls