Educational Video Series (EVS)
What They Are
- Animated or live-action videos
- Teach about a topic or how to do something
- The video version of the Extension Bulletin Series
Audience
- General public
- Sub-populations of the general public
- Other Extension educators
- Industry workers (loggers, farmers, childcare workers, etc.)
Format
- Extension Publishing designer adds any on-screen text or graphics
- Extension Publishing designer adds the branded intro, title frame and outro to the video
- Posted on CALS YouTube channel
- Link to video listed in our online catalog
What They Aren't
- Interactive videos (See Extension Multimedia Series)
- Online courses (See Extension Multimedia Series)
- Narrated PowerPoint presentations (See Extension Multimedia Series)
- Recorded webinars (contact UI Extension Publishing for more information)
- Marketing materials (see CALS Communications)
Note: Excluded from this process are promotional or marketing videos or others that do not involve creative intellectual work that requires peer review.
Example Publications
Educational Video Publishing Guidelines
- Review the publication types to ensure you’ve selected the right series.
- Discuss your idea with the appropriate UI Extension Priority Extension Theme (PET) to get input on factors such as need, priority, scope and best formats.
- Obtain Institutional Review Board (IRB) approval if applicable.
- Complete the Video Proposal.
- Submit the completed proposal to FastTrack at http://uidaho.expressacademic.org.
- Select “proposal, video” as the document type in FastTrack.
- The subeditor covering the topic area will evaluate the proposal and advise the corresponding author via FastTrack about whether to proceed with writing the storyboard and script or rethink the idea.
- Your storyboard will consist of a step-by-step written script with precise descriptions of footage and other images to be shot, collected or otherwise generated.
- Secure copyright permission for any copyrighted materials before submitting to FastTrack.
- Authors can use this template to secure permissions (docx).
- The corresponding author submits the project to Manuscript FastTrack.
- Select “video” as the document type in FastTrack.
- Submit a separate FastTrack entry for each video (one video per submission).
- Manuscript Submission Guidelines:
- Submit your storyboard to Manuscript FastTrack as a new submission (not to the ID# associated with your proposal).
- Enter author and title just as they appeared in your proposal submission, if they haven't changed.
- Upload your storyboard as a minimally formatted Word file.
- Embed all figures within the file.
- Do not use punctuation in filenames.
- Remove all author names from the document.
- The subeditor covering the topic area sends the storyboard to two or three qualified individuals for peer review, examines completed reviews and decides whether the project should be accepted for publication as is, with revisions or not at all.
- Log in to Manuscript FastTrack and click on “My submissions.”
- Under the “Actions” heading, click “Show review.”
- Consider the feedback and suggested changes from each reviewer. Either incorporate changes (using the Track Changes feature in Word) or respond as to why you feel suggested changes are not appropriate. (Submit a separate Word document containing the unacceptable reviewer suggestions and your reasons as a courtesy to the subeditor and editor.)
- Resubmit the revised storyboard by logging in to FastTrack, clicking on the submission ID number, and, under the Actions column, click “Submit Revised Document.” This will open another window where you can upload the revised manuscript.
- If you wish, you may “Decline to resubmit,” in which case, the project is closed.
- The subeditor reviews the revised document and compares it with the recommendations of the peer reviewers. The subeditor makes the decision to accept or deny the revised storyboard and may ask for further discussion with you or require an additional review. You will be notified by FastTrack email of their decision.
- Once the subeditor accepts the revised manuscript, you may move onto production.
- The consultation covers design elements, branding, design best practices, etc. The designer’s role is strictly advisory; Extension Publishing does not produce the video.
- After you’ve met with the graphic designer, produce your video on your own, or, if you have funding, consider working with U of I's Video Services (videoctr@uidaho.edu).
- If any text will be added to the video, this will be done by the Extension Publishing graphic designer in step 7. Please do not add your own text/pop-ups to the video.
- Upload your video to Manuscript FastTrack (.mp4 file) under the same submission ID as your storyboard. (Go to "add attachment" in the last line of the "submission summary.")
- The subeditor who coordinated peer review of your storyboard reviews the video for subject-matter content or designates the task to someone else and lets you know his or her comments by email, copying the Extension Publishing editor.
- Key members of the target audience review the video (optional).
- Authors are required to include a file for captions that can be uploaded along with the video (General Counsel has requested that all university videos include captions for accessibility).
- Video Services recommends Rev, an audio/video transcription servicer, to transcribe material if authors cannot or prefer not to do the transcriptions themselves: https://www.rev.com/
- Rev charges $1.25 per minute of video.
- Authors are also required to provide a video description to include with the YouTube video, especially if links and resources are referenced in the video as “being included in the description.”
- Author will include any desired in-video text in a Word document including desired text and time stamp of when the text should appear.
- The graphic designer adds the branded intro, title frame and outro to the video.
- When the video is ready to go live, the CALS Communications marketing and communications manager posts it on YouTube.
- The video is included in our online catalog.
- The Extension Publishing online catalog provides access to titles.
- The University of Idaho Library makes our titles available online through its Digital Initiatives.
- It is our policy to request a content review of active publications every four years to ensure the content is still accurate and current.
- If we do not receive a response, we will remove the publication from our online catalog as we can’t ensure the accuracy of the content.
- An archival copy of the publication will remain available through the U of I Library.