Nonrenewal Deadlines

Contractual deadlines for notice of non-reappointment/non-renewal for exempt staff and non-tenured faculty must be submitted prior to the deadlines listed below. If you are considering non-reappointment/non-renewal, it is important to carefully read FSH 3900 and submit the required documents to HR or Provost/EVP’s Office on or before the submission deadline noted in red* to allow time for review and delivery by the Deadline for Delivery date.

Deadlines and notice requirements

Exempt Staff

Policy: (FSH 3900B-1)

Amount of notice employee is entitled to by policy:
At least 60 days before the end of the existing period of employment (Based on the June 21, 2025 contract period end date).

*Deadline for submitting materials (checklist and support documents) to HR or Provost/EVP offices:
Feb. 10, 2025

Deadline for Delivery of Notice (Letter from the President):
April 18, 2025

Faculty

See the Provost's website for faculty deadlines.

Non-Renewal Process

The process for decisions of non-renewal is as follows:

1. Supervisor completes the nonrenewal checklist and forwards to dean/unit administrator(s).
2. The dean’s or unit administrator's office sends the completed checklist with attachments (list of attachments/required documentation will be provided by Human Resources/Provost as applicable) to:
   1. Human Resources: hrbp@uidaho.edu (for exempt staff)
   2. Provost/EVP’s office: provost@uidaho.edu (for non-tenured faculty)
3. HR or Provost/EVP forwards the request to the President for final determination and notice generation following the internal process review.
4. President’s Office informs the unit when formal notification documents are ready for pick-up. The supervisor can then deliver the notice to the employee.

You are encouraged to consult with Human Resources (hrbp@uidaho.edu or 208-885-3638) or the Office of the Provost and Executive Vice President (provost@uidaho.edu or 208-885-6444), if uncertain about policy interpretation in a specific situation. If you have any non-renewals pending, please send the requests and completed checklist to the appropriate office by the dates noted above in order to allow for timely handling.

*If a unique situation occurs after the date noted in red please contact the appropriate submission office immediately to determine the course of action.